Regulatory compliance, safety and health training is imperative to preventing workplace accidents. All training is examined to make sure everything is included and covered.
Understanding the importance of "Near-Miss" accident investigations should be covered. They are crucial to understanding and preventing future accidents. Every near miss should be reported and examined.
A safety self assessment is next. Every employee should conduct one on a regular basis.
Workplace Safety Audit in India
Safety Audit of factories involved in hazardous processes and dangerous occurrences, has established itself in India. The entire credit goes to the 1987 amendments in the Factories Act, 1948 that we know as Chapter IVA prescribing provisions relating to hazardous processes.
It was the 1984 Bhopal disaster that took 16000 lives and crippled more than 500,000 people which prompted a serious review of existing safety enactments. Safety Audit has now become one of the spearheads to bring about a safe and healthy environment in industrial establishments.
In the years that has passed since the tragic Bhopal incident, the accident rate, the rate of dangerous occurrences and hazardous disasters have come down drastically. While the production and productivity are touching new heights with their graph always pointing upward, this achievement becomes more pronounced. The cut-throat globalization and competitiveness have changed the definition of accident from "freedom from risk or danger" to "acceptable level of risk". But it is a complement to the statutory monitoring coupled with management's concern that in spite of new dimensions achieved in risk taking activities; as are evident in upcoming technological achievements and, of course, in the inflating Guinness World of Records, we have not heard of any great misfortune or tragedy connected with industrial activity since 1984.
Safety audit begins with self-appraisal by an individual employee. He is encouraged to check his credentials against unsafe act committed knowingly or unknowingly. The factory carries out its internal safety audit since they are well aware that an accident or dangerous occurrence retard productivity adding to the loss whereas an accident free period has become a marked value-addition. They adhere to the golden principle of "A Penny Saved is A Penny Earned". The society, too, has risen to an accident free environment. They have whistle blowers and Non-Government organizations armoured with the latest "Right to Information (RTI) Rules. Various statutory authorities in India are also equipped with state of the art hardware and software to monitor and identify any malpractices leading to accidents and dangerous occurrences. For instance, satellite imagery, at once, reveal where there is smoke in the sky and brown water gushing into streams and rivers.
External safety audits and internal safety audits have their own intrinsic qualities. An internal safety audit, carried out by a committee constituted from experienced experts of a factory, reveals most unhidden unsafe acts and unsafe conditions. After-all, the occupier and its employees know better than others about conditions in their factory. An external safety audit, carried out by experts constituted from other factories, academic professionals or those registered with the DGFASLI brings out a non-complacent, un-corrupted, perspective report coupled with benchmarked solutions and advice.
By far, the best kind of safety audit could only be carried out where both the in-house experts and expert guest blend together to review and improve a locus standi and modus operandi.
Under the guidance and umbrella of a periodic safety audit with religious follow-up measures, factories are inching slowly but steadily, towards a zero accident and zero pollution benchmark.
The objective of a comprehensive safety audit is to examine systematically and independently whether activities and related results conform to planned arrangements and whether these arrangements are implemented safely and effectively to achieve the organization's written safety and health policy. The endeavor would be to collect independent information on the efficiency, effectiveness and reliability of the total health and safety management system and suggesting plans or corrective actions to improve upon. The objective is to examine each stage in the health and safety management system for measuring compliance with the controls, the organization has developed, with the ultimate aim of assessing their effectiveness and their validity for the future.
The objective is to carry our systematic critical appraisal of all the potential hazards involving man, machine and material which also embodies in itself plant services and method of operation. In general, the objective is to cover the examination and qualitative assessment of all facets of safety in every activity which includes research and development, design ad layout, occupational health and hygiene, environmental feature ad control, plant, product and process safety, employee and public safety. It involves a review of safety and health aspect in the production, technical operation, maintenance, clearance certificates, emergency procedures, job description, operating instructions, training, housekeeping, personal attitude, management-worker relationship, workers' participation in health and safety matters etc.
The office of the Chief Advisor of Factories which is now called Director General, Factory Advice, Services and Labour Institute has brought out a comprehensive format to carry out a safety audit of a workplace/factory establishment. A specialist safety professional or team of safety experts may base their exercise on the below mentioned format. They may improvise upon to enrich it further. The safety audit report would be deemed to be complete if each an every points is reviewed and complemented with findings and expert advice for future course correction.
The Safety audit format is as under:
1.0 GENERAL INFORMATION
a) SITE INFORMATION
· Area of the site (site layout & area 10 Km radius drawing.
· Number of employees
· Products manufactured and capacity
· Meteorological data of the area
b) PRODUCTION INFORMATION
· Products made
· Process details (broad) with specific reference to hazardous steps/area
· Raw materials/intermediates with inventory
· Hazardous material used with inventory
· Storage of material- capacity, location, storage conditions and details.
c) COPIES FOR CONSULTATION
· Recent safety audit report
· Hazard analysis
· Risk analysis
· On-site Plan and mock trials thereon
· Off-site plan for the area.
2.0 MANAGEMENT SYSTEMS
a) SAFETY POLICY
· Content of the Policy
· Promotions/awareness Build-up
· Awareness at various levels
· Willingness to learn/change
· Recognition of safety as an important function
c) SAFETY STRUCTURE
· Organization structure - reporting relationship
· Qualification/experience of key persons
· Roles and responsibility
· Specific knowledge on auditing/hazard analysis etc.
· Accountability of line managers for safety
· Safety as a factor in performance appraisal
· Role of safety in MES
3.0 SAFETY SYSTEMS
a) SAFETY FUNCTION
· Role of safety vis-à-vis other functions
· Procedure governing safety at works
· Training given to safety personnel/other employees
b) SAFETY INSTRUCTION
· Works Standing Instructions
· Area Instructions
· Statutory Warnings/Instructions
· Manuals (Safety/Fire/Others)
· Statutory Compliance
d) FIRE PROTECTION
· Installation detail
· Schedule of FEA/Protection Equipment (detectors) etc.
· Fire Load Assessment
· Fire Alarm/Siren
· Fire fighting arrangement (Water, tender etc.)
· External support
· Codes and Standards.
e) PERMIT TO WORK/CLEARANCE
· Work Order
· Permit to work system
f) SAFETY INSPECTION
· Frequency of inspection
· Constitution f team
· Reporting of results
· Action on deficiencies
· Safety sampling
· Abnormal incidents/deviation
· Constitution of team
· Examination of sample report
· Safety auditing
· Inspection of safety features
· Agencies utilized (in-house/external)
· Action arising from audits
· Status of compliance with regulation
· Register of compliance
j) EMERGENCY MAMANEGMENT
· Hazard analysis
· On-site plan
· Vulnerable scenario development
· Off-site plan
· Mock trials
· Mutual aid scheme
· Safety communication
· Safety committee
· Warning signs/posters
· Information sharing
· Training programme (Safety/Fire/First Aid)
4.0 TECHNICAL SYSTEMS
· Design documentation
· Codes and standards adopted
· Updating of documents
· Plant modifications
· Identification of vessels, pipelines etc.
· Operating procedures
· Training of personnel
· Operational safety consideration
· Maintenance procedures
· Inspection of vessels/equipment/pipelines- condition monitoring
· History cards
· Job safety analysis
· Electrical area classification
· Safety protective (Relief valves, rupture discs, trip systems etc._
· Corrosion an monitoring
· Codes and standards
d) PERSONAL PROTECTION
· Area classification
· Work area toxic
· Personal protective equipment
· Employee health monitoring
5.0 HUMAN FACTOR
· Type of union/relationship
· Labour problems
· Communication on safety issues
· Participation in safety
· Safety training programmes
· Effectiveness evaluation
· Suggestion schemes
d) REVIEW PROCESS
· Review of safety
· Participants review
· Improvement plans
6.0 FACILITY SAFETY AUDIT
Visit site to assess physically the safety status including housekeeping.
A safety audit well executed, and follow-up safety measures religiously adopted would spontaneously result in achieving a healthy index of the factory. A safety index is the ratio of the safety status of the previous year and the current year. This index would be less than 1. The more a factory is concerned about the safety, occupational health of its employees and the environment upkeep, the lesser and healthier would be the safety index.
Food Safety Audits - Securing Customers' Well Being Entrepreneurs in the food processing and service niche generally have their days full with the regular hustle and bustle. With so much to do, it's worth asking if they have time to consider food safety audits. It can take some time and effort to pass an audit but it may well be worth it.
Strictly speaking, the move is a must. This is not just because there are several mandatory legal requirements that you need to make sure are in place so you'll stay in business. This is also because it is every business owner's moral responsibility to ensure client wellbeing. This is especially true when the processing and serving of edibles are in question.
Also, it is worth noting that customers and venture partners these days require regular auditing. In the case of service companies for instance, customers will far more likely line up in front of order counters if an establishment carries some form of certification gained through a food safety audit. With processing companies, other companies will be encouraged to buy products in bulk with auditing procedures in place.
There are three major ways to tackle this option. You may want to first have your company audited internally. This is a logical decision considering that the people working from inside know the business best. A regular internal check would be a great way to self-regulate and to prepare for higher auditing steps. You'd want to have a good long look at your own system before letting others see it.
A second path to checking how well your system works is by asking clients to audit food safety. Again, you would want to put your best foot forward so it makes sense to make sure you check everything internally first. If you are fairly certain that you already have very good processes, client auditing will only serve as a venue to brag about your system. By inviting concerned parties to have a look at your procedures, you are offering them the opportunity to gain confidence in your company.
The third way to have your system audited is through a third party auditor. You can't go wrong with this option because the best companies have expert teams composed of legal experts, sanitation specialists, epidemiologists and environmental health experts. Because these people know how to conduct food safety audits best, they can perform auditing in one quick swoop without missing anything and have the results in front of you in no time.
A third party check is particularly advantageous if you are considering applying for ISO certification. Getting certified is beneficial for any company because it serves as an internationally recognized badge of excellence that will never fail to impress customers and partners. With the help of experts, it will be easier to succeed with certification the first time.
Any business in the industry will find it hard to stay in business and to beat the competition without the proper steps to audit food safety. It is now more important than ever not to take this step for granted.
In this category, DOT safety audits want to see detailed record-keeping of each commercial vehicle that includes maintenance, repairs and inspections.
DOT safety auditors will want to review all Hazmat related documentation that can include licenses, storage, labels, placards, training and endorsements.
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